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Commonwealth Games 2018
Client:
2018 COMMONWEALTH GAMES
PRODUCT:
ONBOARD EXPRESS
EMPLOYEE ONBOARDING SIZE:
2000
W
hen the management team behind the 2018 Gold Coast Commonwealth Games faced the daunting task of onboarding over 2,000 employees quickly, efficiently, and compliantly, they turned to Australia’s most experienced New Employee Onboarding provider – Onboard Express.
The Challenge: Scaling Up Fast with Precision
To manage the Games, the Commonwealth Games partnered with SEEK, which developed the GC2018 Jobs destination to promote employment opportunities. This initiative attracted an incredible 76,000 applications, from which over 2,000 staff were hired to fill roles across Transport, Logistics, Marketing, Engineering, Events, Finance, Procurement, and more.
The challenge was clear: hire and onboard a large number of employees for various roles—many of them requiring multiple hires for the same position -in an efficient, compliant, and seamless manner. That’s where Onboard Express’ Bulk Onboarding feature became the real MVP.
The Solution: Bulk Onboarding by Onboard Express
The Games management team leveraged the powerful Bulk Onboarding feature of Onboard Express, a tool designed to onboard multiple employees for a single position with just a click. This innovative approach saved significant time and resources.
When a position was advertised, and multiple candidates were hired, Onboard Express allowed the Games team to onboard up to 50 employees simultaneously. This streamlined process ensured that thousands of employees were ready to support the Games efficiently and on schedule.
Seamless Integration and Compliance
Time wasn’t the only critical factor. With a significant recruitment requirement, the Games needed full integration with their chosen Talent Management Service provider, JobAdder. Onboard Express delivered seamless data transfers via API, ensuring a smooth candidate and HR experience.
Additionally, the Onboard Express Departure module managed the exit process for the temporary workforce as the Games concluded. The module provided:
Rich analytics for workforce insights.
Automated workflows for Payroll and IT teams to finalise employee departures efficiently.
Compliance was another critical component. The dual demands of speed and regulatory adherence were met with ease, ensuring the privacy of all onboarded employees while maintaining a fully compliant process.
Results That Speak Volumes
Efficiency: Thousands of employees onboarded in record time, sometimes 50 at a time with a single click.
Integration: Flawless API integration with JobAdder for seamless workflows.
Compliance: Privacy and regulatory standards upheld without sacrificing speed.
Enhanced Employee Experience: From onboarding to offboarding, employees and HR teams experienced a streamlined process.
Why Onboard Express?
The 2018 Gold Coast Commonwealth Games showcased the transformative power of Onboard Express. When you need to onboard at scale without compromising quality or compliance, Onboard Express delivers. From bulk onboarding to integration and compliance, we provide a gold-standard solution for modern businesses.
Ready to streamline your onboarding process? Contact us today to learn how we can help your business achieve the same efficiency and compliance as the Commonwealth Games.
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