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Proximo Spirits
Challenge:
Move from a highly manual, time-intensive process to an efficient, streamlined onboarding system.
Client:
Proximo Spirits
How a Global Spirit Brand Harness Onboarding Software to Streamline their Manual Process.
Proximo Spirits, the world’s largest tequila producer and a renowned leader in the spirits industry, was facing a significant challenge. Their manual onboarding process placed a heavy burden on one individual, responsible for both onboarding tasks and her demanding workload. Manual data entry into the payroll system made the process even more time-consuming and overwhelming.
Having one individual manage both the onboarding tasks and her own substantial workload, the manual onboarding process increased her workload and became significantly time-intensive.
Hence, the Proximo team endeavoured to discover a solution for implementing a streamlined and automated system, ultimately selecting OnboardHR3 (powered by Onboard Express) as the perfect fit and since then, OnboardHR3 has been instrumental in streamlining their onboarding process and empowering their team to focus on strategic initiatives.
PROXIMO SPIRITS THE CHALLENGE: Moving from a highly manual, labour-intensive onboarding process to a streamlined and automated workflow.
SOLUTION
In 2023, Proximo Spirits implemented OnboardHR3, revolutionising their onboarding approach. With OnboardHR3, they automated key tasks such as contract generation, department notifications, and payroll integration. This transition from manual to automated processes resulted in a significant boost in efficiency.
RESULTS ACHIEVED
The implementation of OnboardHR3 led to measurable improvements in Proximo Spirits’ onboarding process. By automating time-consuming tasks, they dramatically reduced manual labour, and automated notifications ensured timely follow-ups and reduced the risk of missed steps. This shift allowed the HR team to focus on more impactful, strategic efforts that support the company’s growth.
This has been instrumental in streamlining our onboarding process and empowering our team to focus on strategic initiatives. We are proud to endorse the team at Onboard Express and would gladly recommend them and their solutions to any organisation looking to streamline their onboarding workflow and enhance employee experience.
– Catherine Colborne, Proximo Spirits
PROXIMO SPIRITS: Their FINAL verdict
“At Proximo Spirits, we were seeking a solution to streamline our onboarding process and alleviate the workload associated with manual data entry into our payroll system. After implementing the onboarding module, the impact has been nothing short of transformative.
Our onboarding module (powered by Onboard Express) has been an absolute winner for us. Not only has it simplified our onboarding process, but it has also significantly reduced the time and effort required to get new employees up and running seamlessly. From generating contracts to automating notifications to various departments, it has exceeded our expectations in every aspect.
One of the standout features for us has been the ease of use reported by our new employees. Their positive feedback speaks volumes about the effectiveness of our new onboarding module in providing a smooth and hassle-free onboarding experience. Additionally, the integration with our payroll system has been seamless, eliminating the need for manual data entry and reducing the likelihood of errors.
The efficiency gains achieved have been particularly valuable during periods of growth. With the system in place, we were able to onboard multiple new employees simultaneously without adding undue stress or burden to our HR team. The ability to automate notifications and streamline processes has not only saved us time but has also enhanced the overall perception of our company among new hires.
Furthermore, the comprehensive capabilities provided have been instrumental in maintaining compliance and facilitating audits. Having a documented chronology of the onboarding process ensures transparency and accountability, which are essential in our industry.
While the decision-making process to adopt the new onboarding module may have taken some time due to budget considerations and internal discussions, the benefits we’ve realised since implementation have far exceeded any initial hesitations. The system has not only improved our operational efficiency but has also enhanced our brand image and employee experience.
Looking ahead, we are excited about the potential to further leverage the capability of our onboarding module, including exploring additional functionalities such as forms management and additional staff notifications. The ongoing support and flexibility demonstrated by the Onboard Express team have been invaluable in helping us maximise the benefits of the platform.
In summary, this has been instrumental in streamlining our onboarding process and empowering our team to focus on strategic initiatives. We are proud to endorse the team at Onboard Express and would gladly recommend them and their solutions to any organisation looking to streamline their onboarding workflow and enhance employee experience.”
Catherine Colborne
Proximo Spirits
